Our work goes beyond delivery – what we set up is a foundation for future upscaling of large and mega projects while maintaining the same quality as XER blueprint work. We dare to say that our setups are made to last in perpetuity, making a permanent impact.
Explore how we use hands-on consulting, knowledge sharing, and software to build the societies of tomorrow.
Implementing cohesive project setup for a healthcare facility
A major construction project involving the building of a hospital area with wards and clinics, covering specialties like orthopedics, endoscopy, renal care, surgery, and emergency services needed a comprehensive project setup that would encompass all important elements for ensuring smooth operations.
Project Planning & Control
To ensure effective project execution, XER created a comprehensive project plan that synchronized resources and timelines. Time, cost, and risk management were all integrated to guarantee that the project would go forward as planned.
Construction Management
XER team has successfully streamlined the project processes by implementing effective methods and systems for overseeing the procurement, construction and logistics.
Method & System Support
We introduced advanced methodologies and digital tools to optimize construction processes. This involved implementing cyclical production approaches, utilizing 3D scanning for enhanced accuracy, and applying digital work tools for improved efficiency.
Training
Not only did we introduce tools, systems, and streamlined operations, but we also included knowledge sessions into the mix, connecting the theory with practical tools and their use. This ensured that the client’s project team was well-equipped to apply the latest methods and technologies.
Technology & Application
By combining two pillars of our project setup, Data visualization and Digitalization, we leveraged technology for the purpose of visualizing the project stages and timelines. We achieved this through 3D visualization and advanced planning tools, which had direct impact on understanding the construction phases and improved the decision-making.
Our multidisciplinary team and all-encompassing approach made a significant contribution to the project’s efficient execution. Through the integration of several project setup pillars, we have successfully ensured smooth cohesion between the planning and construction phases.
Building rail infrastructure by implementing a holistic Project Setup approach
Creating a Project Setup for a large rail infrastructure project that will connect two major cities with a new, 160-kilometer double-track railway.
The project involved extensive investigation, railway planning, and system handling, spanning 6-8 years and involving approximately 1,000,000 working hours.
Project Setup: Unifying Work Methodologies
XER Management undertook the challenge of harmonizing intricate project facets. Leveraging our Planning and Schedule Management service, we established a unified work approach, aligning timelines, budgets, and risk considerations. This strategic integration laid the foundation for streamlined operations, enhancing overall project efficiency.
Budgeting Excellence and Joint Venture Monitoring
Our Cost Controlling Management service played a pivotal role in this endeavor. XER Management meticulously budgeted the project, ensuring every allocation adhered to a fixed price. Collaborating within a Joint Venture framework involving multiple stakeholders, our proactive financial oversight guaranteed optimal resource utilization, fostering fiscal prudence.
Proactive Financial Management and Comprehensive Planning
By utilizing our proficiency in Risk Management, we implemented clear work processes and project monitoring tools. This proactive financial management approach integrated Budget, Forecast, Risk, Change, and Procurement components. By conducting in-depth Analysis and Audits, we identified potential financial bottlenecks, enabling timely interventions and precise resource costing.
Integrated Time and Financial Management
With a focus on synchronized Time and Financial Management, our services seamlessly integrated Time, Budget, and Risk considerations. This holistic approach, bridging the gap between the Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS), provided an overarching view of the project’s advancement in both hours and monetary terms.
Structured Change Management and Risk Mitigation
XER Management, through our Implementation and Change Management expertise, implemented structured change management protocols. This facilitated swift and profitable handling of Change Orders, ensuring the project’s agility and financial efficiency. Moreover, our proficiency in Risk Management enabled us to conduct in-depth risk analyses, mitigating potential disruptions effectively.
Streamlined Financial Reporting and Efficiency Enhancement
By introducing streamlined financial reporting processes, XER Management significantly reduced administrative overheads. By utilizing our Data Visualization/Business Intelligence services, we transformed raw data into actionable insights. These insights facilitated informed decision-making, leading to cost savings and efficiency enhancements.
With the help of XER’s holistic approach and the efficient integration of our diverse services, we were able to:
- Enhance the overall project management of the project
- Optimize financial resources
- Create a bulletproof foundation for future successful project upgrades and navigation by utilizing our Project Setup as a blueprint
Setting up a multifaceted approach for an infrastructure project
A significant infrastructure expansion project aimed to enhance essential services for the community. This initiative encompassed a phased approach to expand critical facilities, ensuring the region’s sustained growth and development.
To ensure the project runs smoothly, XER Management took on the challenge of combining several methods from our Project Setup.
Integrated Approach for Enhanced Service Delivery
XER Management adopted an integrated approach, combining services seamlessly to deliver a comprehensive solution. Our expertise in Integration and Digitalization facilitated cohesive collaboration among stakeholders, ensuring efficient project management.
Establishment of Unified Work Processes
We facilitated the implementation of unified work processes, harmonizing various project aspects. Leveraging our Project Management Consultancy, we streamlined communication channels and project workflows, enhancing efficiency and productivity.
Proactive Financial Management and Comprehensive Oversight
XER Management played a pivotal role in proactive financial management. Through our Cost Controlling Management service, we implemented precise budgeting, financial control, and in-depth cost analysis. Our tools ensured accurate forecasting and budget adherence.
Efficient Document Management and Change Process
We optimized document management systems, ensuring structured data storage and retrieval. Our expertise in Information & Document Management facilitated the implementation of efficient change processes, ensuring streamlined approvals and rejections for change requests.
Collaborative Project Control and Information Sharing
XER Management facilitated collaborative project control by integrating Time, Finance, and Common Data Environment (CDE) platforms. This integration provided a unified view of the project’s progress, enabling real-time monitoring and proactive decision-making.
Detailed Data Integration and Performance Analysis
Through seamless integration between various project tools, including P6, TP (CDE platform), and Konstrukt, we ensured detailed data integration. This included precise tracking of Budget, Actual, and Remaining figures per discipline, cost element and specific project segments. The integration enabled accurate periodization and forecasting, enhancing financial planning.
XER Management implemented a multifaceted approach and managed to ensure the smooth operation of the project by:
- Unifying work processes
- Developing proactive financial management
- Establishing efficient document control and collaborative project oversight
Streamlining project journey for correctional facility expansion
A wide range of project management services was required to ensure the successful completion of an expansion project for a correctional facility developed in conjunction with a real estate company and a public authority.
Project Planning and Financial Management
Our experts established clear work processes and connected schedules for efficient planning and delivery. In the scope of delivery, we successfully developed a comprehensive production, planning, and procurement timeline, while also integrating budgeted hours into the production timeline and the administrative schedule.
Risk and Critical Path Analysis
To make sure the project runs smoothly we determined priority areas for proactive risk mitigation, both before and after deviations.
The established Project Setup for this case also included a thorough analysis of the project’s activities and critical paths.
Integrated Project Control
Our consultants made sure that the production schedule was organized and included sufficient information for change management, resource allocation, and critical path identification.
They also facilitated project control through collaborative efforts in Time (TID), Finance (EKONOMI), and Risk (RISK).
WBS and CBS Alignment
Taking into consideration the whole scope and requirements XER managed to establish a strong alignment between the Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS), while also ensuring a unified view of project progress, both in terms of hours and costs.
Positive Impact of Our Work
The impact of our methodology had immense results on many other aspects of the project, besides the technical part. Our approach had positive results in increasing the engagement from site management and subcontractors during the production phase and enhancing subcontractor interest in executing tasks accurately.
We also managed to:
- Enhance the subcontractors’ interest in executing tasks accurately
- Save costs through reduced meetings
- Enable accurate forecasting
XER Management’s integrated approach in the Expansion Project demonstrates our ability to provide comprehensive project management services. From detailed planning and financial management to risk analysis and collaborative project control, our involvement ensured a streamlined project journey, contributing to the success of the correctional facility expansion.
Integrating XER diverse services for an urban rail infrastructure project
Creating a Project Setup for encompassing nine kilometers of double tracks between Urban Center and Outlying District.
The Urban Rail Infrastructure Project is a large and costly project that includes the construction of a three-kilometer tunnel beneath a city, a new station area, submerged platforms, a modernized freight yard, and five new bridges.
The project spans a period of six years, with an estimated project cost amounts to approximately 8 billion Swedish kronor.
Project Setup: Unifying Work Methodologies
XER Management took charge of establishing a cohesive work approach, unifying the project’s time schedule, financial considerations, and risk management. Through our Planning and Schedule Management service, we ensured streamlined operations and optimal resource allocation.
Earned Value Reporting and Proactive Financial Oversight
XER Management facilitated Earned Value Reporting by utilizing Cost Controlling Management, providing valuable insights into project progress. Proactive financial management, integrated through Budget, Forecast, and Prognosis tools, ensured precise control over financial resources.
Comprehensive Project Planning and Monitoring
Our expertise in Integration and Digitalization played a pivotal role in constructing a well-detailed time plan. This plan, with intricate details, enabled identification of critical paths, resource allocation, and efficient change management, ensuring smooth project progression.
Integrated Time and Financial Management
Our consultants synchronized time and financial considerations, forging a strong partnership between Time, Budget, and Risk. This holistic approach, connecting Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS), offered a consolidated view of the project’s advancement, encompassing both hours and monetary aspects.
Risk Analysis, Vendor Coordination, and Change Management
We have conducted in-depth analyses of uncertainties and risks affecting both time and cost through our Risk Management service. Additionally, we expertly coordinated multiple vendors, ensuring seamless collaboration. Control of Change Orders, facilitated by our Contract Management service, further streamlined project agility and financial efficiency.
Efficient Financial Reporting and Cost Predictions
XER Management introduced streamlined financial reporting processes, reducing unnecessary meetings and administrative burdens. Our Data Visualization/Business Intelligence services facilitated accurate cost predictions, enabling precise periodic financial assessments.
By integrating our diverse services, we successfully multifaced all the aspects of Project Setup in the Urban Rail Infrastructure Project which resulted in:
- Ensuring efficient resource utilization
- Budget adherence
- Streamlining the decision-making process
